It has been and will continue to be the policy of The Shubert Organization, its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, disability, genetic information, sex, gender, gender expression, sexual orientation, national origin, military or veteran status, or any other legally protected categories.
We believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability, for both our employees and our business.
We strongly encourage people of color, women, indigenous people, lesbian, gay, bisexual, transgender, queer and non-binary people, veterans, parents, people from marginalized communities, and individuals with disabilities to apply. As an Equal Opportunity Employer, we welcome everyone to our team. If you need reasonable accommodation at any point in the application or interview process, please let us know.
AVAILABLE POSITIONS
Qualified candidates are encouraged to submit cover letters (which must include salary requirements) and resumes to: hr@shubertorg.com
Executive Assistant to the President
Off-Broadway Part Time Stage Door Attendant, New World Stages/Stage 42
PAYROLL MANAGER
SALARY: $130,000-$160,000, depending on experience and skills.
SCHEDULED HOURS: Full-time 35 hours per week. Monday through Friday, 9:30am – 5:30pm, plus overtime and holidays when necessary.
ESSENTIAL FUNCTIONS:
Job responsibilities/functions to include, but not be limited to:
- Manage the entire payroll process, including calculating wages, taxes, and other deductions, and coordinating the timely distribution of payments to employees.
- Provide technical support, training, and general backup for payroll operations, including hiring and training new payroll associates. Supervise, mentor, and provide guidance to payroll staff. Manage workloads, conduct performance reviews, and foster a collaborative environment.
- Maintain in-depth technical and professional knowledge of the payroll function.
- Learn current payroll processes (non-union, and union including Local B751 Telecharge, Local 32BJ Security & Roving Crew, Local 30 Engineers, DC9 Painters, and Local 829 Billposters); develop and recommend modification to modernize and improve efficiency.
- Oversee and manage payroll system, including updating records, processing employee changes, and ensuring efficient data management. Check for accurate and complete data. In-depth knowledge of payroll system.
- Ensure successful implementation of new payroll systems/modules, providing requested information, configuration, testing, and training.
- Ensure the payroll process adheres to all federal, state, and local labor laws and tax regulations.
- Prepare accurate reports and maintain detailed payroll records for auditing purposes and management review. Create and run custom reports as necessary in ADP Reporting.
- Conduct internal audits of payroll data to verify accuracy and adherence to union contracts and labor laws. Provide documentation and support for external audits.
- Identify and resolve payroll discrepancies and issues, serving as a primary point of contact for payroll inquiries from employees and management.
- Maintenance and enrollment of commuter benefits plan and 401k plan for office employees including upkeep of employer and employee contributions to the 401k plan.
- Process monthly office Pension Plan payments and maintenance of participants.
- Work closely with Human Resources, Finance and Audit departments to ensure consistency in compensation policies, benefits, and reporting.
- Maintain employee confidence and protect payroll operations by keeping confidential information.
QUALIFICATIONS REQUIRED:
- High technical skills
- ADP Vantage proficiency
- ADP Reporting proficiency
- UKG Ready experience
- PC skills (Excel, Word, Outlook)
- Certified Payroll Professional (CPP) preferred
- Bachelor's degree in accounting, finance, or business administration preferred
- 10+ years of experience in payroll management
- Strong numerical and analytical skills
- High level of accuracy and attention to detail
- The ability to identify and resolve payroll issues efficiently
- In-depth understanding of payroll processes, financial reporting, and relevant labor laws
- Excellent written and verbal communication skills
- Bi-lingual Spanish preferred
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OFF-BROADWAY PART TIME STAGE DOOR ATTENDANT, NEW WORLD STAGES/STAGE 42
WAGE: $21.00 per hour
SCHEDULED HOURS: The building is open 8am-12am Monday through Sunday
Typically 8hr shifts from 8am to 4pm or 4pm to midnight, with some fluctuation.
Must be available to work additional hours, including weekends, holidays and evenings if required.
ESSENTIAL FUNCTIONS, INCLUDING BUT NOT LIMITED TO:
- Responsible for reception and security at the stage door of New World Stages/Stage 42.
- Screen all tenants, clients, co-workers, visitors, and guests in a professional and friendly manner.
- Maintain security at stage door, maintain records of access and key possession, and ensure compliance with safety, security, and service standards.
- Respond to building issues in a timely matter, log detailed notes, and alert all the necessary parties to begin resolution.
- Communicate between tenants, Front of House, and Facilities staff regarding schedule changes, building maintenance, etc.
- Coordinate shipping and receiving of items and messages for tenants, clients, and NWS/S42 staff and maintain records reflecting activity.
- Monitor and maintain cleanliness and order of the Stage Door and storage closet.
- Coordinate with Off-Broadway Security Coordinator and Off-Broadway Security Field Supervisor on any department needs.
- Other duties as required.
QUALIFICATIONS REQUIRED:
- Excellent customer service and organizational skills.
- Superior verbal and written communication skills.
- Detail oriented with precision record logging skills.
- Basic word processing skills.
- Scheduling experience a plus.
- Responsive and friendly disposition.
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OPERATING ENGINEER
SCHEDULED HOURS: Full-time 40 hours per week, plus overtime when necessary. Must be able to work both day and evening shifts, including weekends and holidays, when necessary.
HOURLY PAY RATE: $49.69, not including an additional 8% vacation benefit paid on weekly gross salary.
QUALIFICATIONS REQUIRED:
- Extensive field experience with:
- Operating, troubleshooting, and repairing HVAC/R equipment
- Electrical power and control systems
- Basic plumbing repairs
- Monitoring and operating fire protection systems
- Fire alarm systems and evacuation skills
- NYC Fire Department Certificate of Qualification for Refrigerating System Operating Engineer, Q01
- EPA 608 CFC Universal Certification (40 CFR Part 82, Subpart F)
- NYC Fire Department Certificates of Fitness: A-35, P-98, S-12, S-13, S-94 (if selected, otherwise qualified candidates will be required to obtain all missing certificates within 60 days of employment)
- Ability to read schematics, wiring diagrams, blueprints
- Superior communication, customer service and interpersonal skills
- Ability to take direction well and to effectively accomplish tasks based on verbal instructions
- High level of motivation and be a self-starter
- Good attendance and punctuality
- Capability to work flexible schedule as required by operational demands and ability to fill-in for co-workers as necessary (due to vacation, illness, ). Mandatory overtime when required by operational needs.
- Ability to work effectively in a deadline oriented, high-pressure environment, and to effectively handle multiple tasks.
- Valid driver’s license with a good driving record for occasional required operation of company
- If not already a member of U.O.E. Local Union No. 30 must apply for membership upon hire.
PHYSICAL REQUIREMENTS:
- To walk between multiple Times Square properties
- To travel and work indoors and outdoors in all
- To climb ladders, stairs, and work at height
- To lift 50 pounds
- To drive company
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EXECUTIVE ASSISTANT TO THE PRESIDENT
SCHEDULED HOURS: Monday through Friday, with weekend and evening availability sometimes required.
SALARY: The salary for this position is $130,000.
ESSENTIAL FUNCTION: The Executive Assistant to the President provides high-level administrative, operational, and personal support to the President of The Shubert Organization. This position requires impeccable organizational skills, sound judgment, discretion, and the ability to juggle multiple responsibilities in a fast-paced environment. The Executive Assistant will serve as the gatekeeper and right hand to the President—ensuring that their time, priorities, and commitments are managed seamlessly, while also handling a range of confidential business and personal matters.
KEY RESPONSIBILITIES
Administrative & Executive Support
- Manage the President’s complex calendar, including scheduling meetings, travel, board commitments, and personal appointments.
- Act as the primary point of contact between the President and internal/external stakeholders.
- Draft, edit, and prepare correspondence, memos, reports, and presentations on behalf of the President.
- Coordinate meeting agendas, materials, and follow-up for internal and external meetings.
- Track and manage deadlines, priorities, and initiatives requiring the President’s attention.
Operational & Organizational Support
- Oversee travel arrangements, itineraries, and logistics for business trips.
- Maintain an organized filing system of documents, contacts, and reference materials.
- Liaise with senior leadership, staff, and board members to ensure smooth communication and alignment with the President’s vision and priorities.
Personal Support
- Handle personal appointments, errands, and household/vendor coordination as needed to ensure the President’s personal life runs smoothly alongside professional responsibilities.
- Manage personal correspondence, gifts, and charitable contributions on behalf of the President.
Confidentiality & Discretion
- Serve as a trusted partner to the President, maintaining the highest level of discretion in all matters.
- Manage sensitive information related to personnel, negotiations, finances, and personal matters with absolute confidentiality.
QUALIFICATIONS REQUIRED:
- Minimum of 7-10 years of experience supporting a senior executive, ideally in the arts or entertainment industry.
- Exceptional organizational skills with the ability to prioritize and anticipate needs in a rapidly changing environment.
- Strong written and verbal communication skills; ability to draft polished correspondence and represent the President professionally.
- High emotional intelligence, tact and judgment when working with a large range of stakeholders.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Technologically proficient (Microsoft Office suite) with strong facility in MS Outlook.
- Flexible, resourceful, and composed under pressure.
- Availability outside of regular business hours, including evenings and weekends as needed.
- Highly polished, professional and poised in all settings.
- Strong work ethic, with a proactive, can-do attitude.
- A passion for theater is a plus.
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SCHEDULED HOURS: Monday-Friday, 7:00am-3:00pm. Must be able to work overtime when required.
PAY RATE: $65,000-$85,000 per year, depending on skills and experience
QUALIFICATIONS REQUIRED:
Job functions/responsibilities to include, but not be limited to:
- Ability to perform tasks related to general construction and facilities maintenance (i.e., general carpentry, masonry, concrete, stone or tile-setting, demolition, minor roof and door repairs, etc.).
- General construction work experience
- Familiarity with various power and non-power tools
- Ability to complete work orders as directed by Maintenance Field Supervisor.
- Ability to work efficiently both independently and as part of a team
- Valid driver’s license with a good driving record
- Good attendance and punctuality
- Special Consideration will be given to candidates with specialties experience including storefront door specialist, millworker etc.
PHYSICAL REQUIREMENTS:
- Travel between multiple Times Square properties daily.
- Travel and work indoors and outdoors in all weather.
- Climbing ladders, stairs, and working at height daily.
- Lifting 50 lbs.
- Driving a company van.
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We offer a competitive salary and a superior benefits package (Paid Health Insurance by the company for employees only – employees contribute toward dependent premiums, 401(k) Savings Plan with Company Match, Pension Plan, Paid Time Off, etc.).
Qualified candidates are encouraged to submit cover letters (which must include salary requirements) and resumes to: hr@shubertorg.com